Norquest College

  • Executive Associate

    Job Location CA-AB-Edmonton
    Posted Date 1 week ago(8/8/2018 4:26 PM)
    Job ID
    # Positions
    Job Industry
    Career Level
    Years of Experience
  • Job Description




    NorQuest College helps students unlock their potential and realize their dreams. We are Challenge Positive and embrace every situation as an opportunity. As the Edmonton region’s community college, we play an integral role in Alberta’s education system. NorQuest College offers a vibrant, inclusive, diverse, and student-centred learning environment that transforms lives and strengthens communities. We are nationally recognized leaders in health, community studies, and business post-secondary career programs, as well as foundational, intercultural, and language training. We are proud to offer our employees meaningful work, competitive salaries, a comprehensive benefits program, and a commitment to a positive work/life balance. This is an exciting time to be a part of NorQuest College. Take a step forward with us. Together, we can help build and sustain a strong province for future generations.


    Do you love working with people, supporting an Executive member and interacting with them to support their success and solve problems?  Do you excel at managing a variety of administration processes?  Do you want to work in a rewarding senior executive administration position?


    The Executive Associate provides the full range of business administration and project support to the Executive Director, Workforce Development and Human Resources and the division as required. This position will require excellent organizational skills, decision-making capabilities, and relationship building skills with a range of stakeholders including the Executive team, staff, faculty, students, board members, and community members. This position requires a high level of learning agility, initiative and interpersonal skills.


    The position will play a key role in building and sustaining internal relationships as this position requires frequent and collaborative interaction with the Executive team and senior management leaders across the college.




    • Provides full range of business administration and coordination to the Executive Director and management team as required
    • Liaise with senior college staff and internal stakeholders
    • Drafts and/or edits correspondence, meeting materials, briefing notes, reports and maintains a comprehensive filing and Bring Forward system
    • Assists the Executive Director in coordinating and completion of project materials
    • Anticipates the Executive Director’s needs in meeting deadlines and preparing background documents as necessary
    • Manages the Executive Director’s calendar and follow up on action items, adjusts priorities and coordinates appointments with internal and external stakeholders
    • Organizes divisional events and administration of meetings including agendas and minutes as required
    • Review and analyze reports, studies and position papers and prepares draft briefing notes for the Executive Director
    • Keeps the Executive Director informed of issues or emerging trends
    • Assists in the preparation of materials for various committees
    • Organizes administrative process workflows such as vacation, travel, expense and expense claims




    • A diploma is required, preferably in administration or business; Bachelor’s degree considered an asset
    • Minimum of 5 years of related senior administrative experience preferably within a Human Resources department.
    • Advanced experience with MS Office (Word, Excel, PowerPoint and Outlook) and PeopleSoft
    • Position must have general knowledge of Human Resources issues, initiatives, policies and procedures, Collective Agreements and FOIP legislation in order to respond to client queries in an appropriate manner
    • Excellent organizational skills.
    • Resourcefulness and strong ability to work independently with minimum of supervision; take initiative and be proactive in work approach.
    • Excellent interpersonal skills: ability to work collaboratively and build/maintain relationships with other stakeholders, including all levels of management, staff, external contacts and customers.
    • Attention to detail and strong ability to use independent judgement, discretion and diplomacy.
    • A high level of sound and independent judgement, reasoning, discretion and business acumen.
    • Positive attitude, strong team player and a high degree of personal professionalism.
    • Ability to maintain strict confidentiality at all times.
    • Ability to synthesize information quickly and exercise judgement in changing and politically sensitive situations.
    • Excellent planning, organizational, financial management, and project management skills.
    • Excellent written and verbal communication skills.
    • Advance knowledge of software (outlook, excel, word, PowerPoint and PeopleSoft).
    • Any related Human Resources experience is an asset.


    SALARY: LEVEL 8, Excluded: $58,681 - $75,225 per annum; commensurate with education and experience. This position also includes immediate participation in our comprehensive pension and benefits plan. This is a one-year cover position.  




    CLOSING DATE: August 22, 2018


    TO APPLY: If you meet the requirements of this position and wish to apply, please continue with this online process by uploading your resume and cover letter combined as one document


    NOTE: Notification of receipt will only be made to on-line applicants. Candidates selected for interview will be contacted within 14 days. The start date for this position begins the week of September 17, 2018.


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