RESEARCH AND ACADEMIC INNOVATION ADMINISTRATOR

FACULTY OF RESEARCH & ACADEMIC INNOVATION (RAI)

NorQuesters are difference makers and we are seeking an individual who can find ways forward, be dependable, and work in a diverse multi-faceted environment to join our Division of Research & Academic Innovation as an Administrator.

Reporting to the Team Lead, the Research and Academic Innovation (RAI) Administrator role provides a full range of administrative support to the Dean’s Office and faculty at large.  This role brings a high level of business acumen, providing support to functions such as: senior leadership calendar management, records management, awards administration, systems access, process development, and documentation. The ideal candidate will demonstrate an ability to quickly develop an understanding of the role of RAI within NorQuest College and the focus of each division. They will demonstrate the capability to work with senior leadership, colleagues and peers, supporting their needs across the faculty in order to ensure work is completed accurately in a fast-paced environment. This position demands a high level of organization, creativity, and the ability to set priorities, follow up, and meet deadlines independently. The successful candidate will be detailed oriented, enjoy and be proficient in building good relationships, and become a reliable resource for internal and external stakeholders and funders. They will have outstanding verbal and written communication skills and highly tuned organizational skills. 

We are looking for a full-time cover off position for a maternity leave until January 30, 2025.

HOW YOU'LL MAKE A DIFFERENCE

• Support and coordinate RAI Senior Leadership requirements
• Monitor shared email inboxes, answering stakeholder questions or referring to the correct resources.
• Coordinate meeting and event logistics such as room bookings and catering, handling the flow of information and resources between internal and external partners.
• Develop administrative timelines and coordinate information submission and distribution points.
• Respond to internal and external inquiries in a timely manner.
• Maintain distribution lists and provide calendar management.
• Distribute agendas for meetings, take minutes, and provide action items.
• Provide basic financial support, including lodging expenses, reconciling monthly credit card statements, journal entries, reporting and tracking expenditures, and ordering supplies.
• Oversee information sites ensuring information is accurate and up to date.
• Administer the staff hiring and onboarding process and arrange systems access.
• Organize conference registrations and travel as required.
• Order and maintain faculty supplies and provide records management support.

WHAT YOU BRING 

• Business Administration Diploma and/or relevant equivalent.
• 3+ years experience in a post-secondary environment or similarly complex administrative portfolio.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker, you bring:

• Advanced skills in MS Office.
• Event logistics planning and management skills.
• Experience in being an early-adopter of new technology.
• Strong understanding of administrative processes and systems.
• Solid format and editing skills.
• Demonstrated excellence in both oral and written communication and presentation skills in order to retain relationships with external and internal stakeholders.
• Outstanding organizational and planning abilities.
• Ability to prioritize tasks and meet deadlines.
• Exceptional professionalism, attention to detail, and technology skills.

SALARY: $1,890-$2,456 biweekly ($49,129 - $63,854 annually) reflective of what you bring, AKA your education and experience. This is a full-time cover off position for a maternity leave until January 30, 2025 and is eligible for immediate participation in our comprehensive benefits program.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Our Commitment to Equity, Diversity, and Inclusion:

We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.  

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.  

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.  

ACCESSIBILITY: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self.  If you would like an accommodation at any stage of the process, please reach out to human.resources@norquest.ca. 

APPLY TO BECOME A NORQUESTER: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

COMPETITION NUMBER: 2024-4509

CLOSING DATE: April 30, 2024 @ 11:59PM MST